Notice to members

 U3A Banyule Inc.  Annual General Meeting
at 1.30 pm Monday 31 March 2025

Notice is hereby given that the Thirty-ninth Annual General Meeting of U3A Banyule Inc will be held on Monday 31 March, 2025, 1:30 - 4.00 pm.  The meeting will be conducted at the Heidelberg Golf Club, 8 Lower Plenty Road, Lower Plenty.  

All those wishing to attend the AGM must enrol in this event using MyU3A via the 'Member Login' button on our website.  Go to 'Classes 2025' and select 'AGM - 2025'. This is the same process you would use when enrolling in a class.

Business of the Annual General Meeting

1. Confirmation of the minutes of the previous Annual General Meeting 21 May 2024
2. Presentation of the 2024 Annual Report on behalf of the Committee of Management 
3. Presentation of the financial statements as required by the Associations Incorporation Reform Act 2012
4. Confirmation of subscription fees for 2026
5. Election of the 2025 - 2026 Office Bearers
6. Election of the 2025 - 2026 Ordinary Members of the Committee of Management
7. Other business

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We encourage members to participate in our AGM.  In order to meet the requirement of having a quorum of 5% of the full membership we need a minimum of 40 members to attend or send in a Proxy form. If you are not able to attend the AGM,  it would be greatly appreciated if you would send your apologies by completing a Proxy Voting Form and return it no later than 12.00 noon on Thursday 20 March 2025 by mail to The Secretary U3A Banyule, PO Box 454 Rosanna 3084, OR scan and email to info@u3abanyule.org.au , OR drop off your form to the U3A Banyule Office at ILCH.  This will assist us to achieve a quorum and ensure that you can vote in the democratic processes of our Association.

Voting 

Members can vote either by submitting a Proxy Voting Form or by voting on the day of the meeting. Please note that only full financial members are entitled to vote.

Election of the Committee

Full financial members are eligible for election. The Committee of between 5 and 20 members will be elected by members present at the AGM from eligible members nominated at the meeting. The Committee members will hold office from the end of the 2025 AGM until the 2026 AGM.

If you wish to nominate yourself or another member, please complete the Nomination form and return it to be received no later than 12.00 noon on Thursday 20 March,  2025, to The Secretary U3A Banyule, PO Box 454 Rosanna 3084, OR scan and email to info@u3abanyule.org.au, OR drop off your form to the U3A Banyule Office at ILCH. 

You can download the documents below by clicking on each link:

• AGM 2025 - Notice to Members and Agenda    [.pdf format, 297kb]
  
  
• Minutes of the 2024 Annual General Meeting   (revised 31 March 2025)    [.pdf format, 773kb]
  
  
• 2024 Annual Report of the Committee of Management    [.pdf format, 427kb]
  
  
• Financial Statement to 31 December 2024   [.pdf format, 494kb]
  
  
• 2025 Nomination Form for a position on the Committee of Management  [.pdf format, 310kb]
  
  
• 2025 Proxy Voting Form     [.pdf format, 473kb]

Margaret Jack, Secretary, U3A Banyule, 7 March 2025